Executive Assistant

As our Executive Assistant, you will be the right hand to our Group CEO, providing essential support in managing daily tasks. Your responsibilities will include organizing meetings, transferring phone calls, handling travel arrangements, managing the calendar, and overseeing email, post, and courier services. In this role, we expect you to handle all confidential information with the utmost respect and discretion. As Boortmalt's Executive Assistant, you will play a crucial role in ensuring smooth operations and effective communication within the organization. Your role will involve: 

Support for the Group CEO: 

• Take charge and drive tasks and initiatives which are specific to unburden the Group CEO from daily tasks
• Prepare and set-up meetings (room, agendas, invitations…) for the Group CEO and where applicable, of the Executive Committee Members 
• Treat phone calls as per instructions given by the Group CEO
• Organize and assist in all travel obligations before, during and after traveling of the Group CEO 
• Manage the calendar of the Group CEO 
• Filter contact requests  
• File administrative tasks on his behalf (JDE, PO's, expenses...) 
• Keep copies (scan) of all signed by the CEO documents 

Team & Office Management:

• Act as an office manager by keeping up with office supply inventory 
• Supervise Receptionists and make sure the reception-area is always attended, clear, tidy and representative of Boortmalt's professionalism and image we want to project to employees and visitors on our premises. 
• Ensure that the company phones are answered at all time within working hours.  

Flexibility & continuous improvement: 

• Be very flexible in handling other matters that need your attention 
• Proactively look for efficiency & cost-saving improvements within your scope 
• Organize own work schedule each day in line with changing priorities 

• You ensure the highest level of discretion and confidentiality 
• You have minimum of 10 years’ experience within a multi-national company in an Executive Assistant or PA position (preferably to the CEO)
• A Masters degree in any relevant field is highly desired. Or equivalent by proven experience 
• You are multi-lingual: fluent in Dutch,  English and French (mastering of additional languages is a plus) 
• You have a good knowledge of MS O365 (Word, Excel, PowerPoint, Outlook). 
• You are integer, empathetic and diplomatic.  
• You are stress-resistant and a flexible multitasker who knows how to distinguish main and secondary issues. 
• You are pro-active, a do-er and can keep an overview in the hectic pace of the day. 

We offer an attractive salary and benefits package and as part of a global organization can offer career opportunities internationally. As Masters of Malt we want to be a great employer, focusing on flexibility, inclusion, collaboration and health and wellbeing. We live our values, putting people at the heart of what we do.

“Strive” - our ambition is to be the best maltster that's why every day we commit to challenge ourselves to achieve the highest level.
“Care” - our strength is magnificent when we care for our earth, our colleagues and our business partners. We encourage trust, respect and treat each other with respect. We believe that Diversity makes us stronger.
“Inspire” - We adopt a long-term orientation delivering sustainable performance through innovation and digitization, becoming praised Masters of Malt.
“Explore” – thinking out of the box and embracing pioneer ideas to become a source of motivation, we like challenging the status quo to develop full potential.